How to organize files and folders

A well-organized file library saves you time every day. Instead of scrolling through hundreds of loose images, you can group product photos into folders, rename them clearly, and find what you need in seconds. This guide covers every organizational tool available in PixelFiddler’s file browser.

Create a new folder

Folders let you group related images together — by product, category, season, or however your business works.

1. Open your hosted storage and navigate to the location where you want the new folder
2. Click the Create folder button in the toolbar
3. Type a name for the folder (for example, summer-sandals)
4. Press Enter or click Confirm to create it

Naming conventions

Use lowercase letters, hyphens, and numbers in folder names (like mens-shoes or spring-2025). Avoid spaces and special characters — this keeps your image URLs clean and easy to share with marketplaces.

You can create folders inside other folders to build as many levels of organization as you need.

Navigate your folders

Once you have folders in place, there are three ways to move through them.

Click to enter a folder

Click any folder in the file browser to open it and see its contents. This works the same way as opening a folder on your computer.

Use breadcrumb navigation

The breadcrumb trail at the top of the file browser shows your current location. It looks something like:

Home > shoes > running > trail

Click any part of the breadcrumb to jump directly to that level. For example, clicking shoes takes you straight back to the shoes folder without having to go up one level at a time.

Go up with the parent folder

At the top of every folder’s file list, you will see a parent folder entry (..) that takes you one level up. Click it to return to the folder that contains the one you are currently viewing.

Move files between folders

Reorganizing is simple with drag-and-drop. No need to download, rename, and re-upload.

Drag files into a folder

1. Find the file (or files) you want to move
2. Click and hold the file, then drag it over the target folder
3. The folder highlights to show it will accept the file
4. Release to drop the file into that folder

Drag files to the breadcrumb

If you need to move a file up to a parent folder or a completely different level:

1. Click and hold the file you want to move
2. Drag it up to the breadcrumb trail at the top of the file browser
3. Hover over the breadcrumb segment for the destination folder
4. Release to drop the file there

This is especially useful when you need to move files several levels up without navigating back and forth.

Note

Moving a file changes its path in your hosted storage. If you are already using the file’s URL on a website or marketplace listing, the old URL will stop working. Update your links after moving files.

Rename files and folders

Clear, descriptive names make your library easier to browse and your URLs more meaningful.

1. Select the file or folder you want to rename
2. In the preview panel on the right side, find the file name
3. Click the name to activate inline editing
4. Type the new name
5. Press Enter or click away to save

Caution

Renaming a file changes its URL. If the image is already in use on your website or marketplace, the old link will return an error. Always update your references after renaming.

Delete files and folders

When you no longer need certain files or folders, removing them keeps your library clean.

1. Select the file or folder you want to remove
2. Click the Delete button in the toolbar
3. A confirmation dialog appears asking you to verify the deletion
4. Click Confirm to permanently delete the item

Caution

Deletion is permanent and cannot be undone. If you delete a folder, all files and subfolders inside it are also deleted. Double-check that you have backups or that you truly no longer need the files before confirming.

Switch between Grid view and List view

PixelFiddler offers two ways to browse your files. Choose whichever fits how you like to work.

Grid view

Grid view displays your files as a visual grid of thumbnails. This is ideal for product photography because you can quickly scan images and spot the one you need by sight rather than by name.

List view

List view displays your files in a table with columns for:

• Name — the file or folder name
• Size — how large the file is
• Date Added — when the file was uploaded

List view is helpful when you need to sort files, check file sizes, or manage a large number of images efficiently.

Toggle between the two views using the view switcher in the toolbar. Your preference is remembered across sessions.

Sort your files

Keep your file list in an order that makes sense for the task at hand.

You can sort files by:

• Name — alphabetically, A to Z or Z to A
• Date Added — newest first or oldest first

Click the sort option in the toolbar to choose your sorting field, then toggle between ascending and descending order. Sorting applies to the current folder only.

Tip

Sorting by Date Added with newest first is useful right after a bulk upload — your freshly added files appear at the top so you can review and organize them immediately.

Best practices for e-commerce folder structure

There is no single right way to organize your images, but here are four proven approaches that work well for online sellers. Pick the one that fits your workflow, or combine them.

Organize by product category

Group images by the type of product they show. This is the most intuitive structure for most sellers.

• shoes/
• bags/
• accessories/
• apparel/

Inside each category, you can add subfolders for individual products or product lines (for example, shoes/running/trail-pro-v2/).

Organize by marketplace

If you sell on multiple platforms and each one has different image requirements, separate your ready-to-use images by destination.

• amazon-ready/
• shopify-ready/
• etsy-ready/
• ebay-ready/

This makes it easy to grab the right set of images when updating a specific listing.

Organize by status

Track where each image is in your editing workflow by grouping them into status-based folders.

• raw/ — straight from the camera or supplier, unedited
• edited/ — retouched, background removed, or otherwise processed
• approved/ — reviewed and ready to publish

Move files from one folder to the next as they progress through your pipeline.

Tip

Combining status folders with category folders works well for teams. For example, shoes/raw/, shoes/edited/, and shoes/approved/ gives you both context and workflow clarity at a glance.

Organize by season or campaign

If your product catalog changes with the seasons or you run time-based promotions, date-based folders keep things tidy.

• spring-2025/
• summer-2025/
• black-friday-2025/
• holiday-2025/

At the end of a season, you can archive the folder or delete images you no longer need.

Next steps

Now that your files are neatly organized, learn how to find exactly what you need quickly.

Search and filter your files